Diadoc is an electronic document management portal (EDM) that enables users to send and receive documentation online. The legal validity of these documents remains intact, eliminating the need to duplicate files in paper form. With the capabilities of the EDM system, it’s possible to organize the exchange of important data both within a company and with its counterparties and various government agencies.
Get StartedReceive documents completely free of charge and configure automatic routing of incoming documentation to specific departments and authorized personnel. All received files are accessible in the "Inbox" section. To perform any action, simply open the file's page. Additionally, you can execute bulk signing, approval, distribution, or transfer of multiple selected files marked with checkboxes to the relevant departments.
The system now supports a wider array of capabilities. In addition to creating and sending invoices and primary documents, you can now send contracts and industry-specific documentation. Simplify handling of KS-2, KS-3, MX-1, MX-3 forms, dispatcher receipts, specifications, registers, estimates, dispute protocols, reports, and purchase documents. Diadoc now allows you to set up the exchange of documents that you regularly send and receive in large volumes.
In the system, you can forward a file for review or signature to an authorized individual or a specific department. Recipients will receive a notification in their email inboxes about the forwarded document. By clicking the "Approval" button, they can process the received file. Document sending for signing or approval can be performed via the full browser version or through the 1C module.
Only clients who have the appropriate access rights in Diadoc can sign files with a qualified electronic signature (QES). To sign a file, simply click on the signature icon and confirm your agreement once more. If you choose not to sign, you can click the «Reject» button. After the action is completed, the document status will change to either «Signed» or «Rejected».
Since January 1, 2022, a new requirement for participants in the goods circulation has come into effect. Now, each participant is obliged to implement electronic document interchange (EDI). For example, data can now only be sent to the marking system «Честный Знак» through an EDI operator. Sending data in the traditional paper format is now strictly prohibited. For this reason, we recommend connecting to the Diadoc functionality and sending information in an automated mode.
The experimental period for the national system of goods traceability has ended. Going forward, new requirements will apply to importers and sellers of certain types of products. Primarily, the rules for issuing invoices and the preparation of primary documents for non-VAT payers will change: all these documents must be converted to electronic form.
For counterparties who have long implemented EDI, you can also send an online cooperation request. Once the responding company confirms the desire to conduct EDI using Diadoc, its name will appear in your list of active counterparts. If a counterparty with whom you wish to exchange electronic documents is already connected to the Diadoc service, their profile will immediately appear in your accounting system as well.
Diadoc was the first in Russia to launch a project for international electronic document interchange (EDI) with legal validity back in 2018. Now, many Russian organizations with foreign counterparties can send documents online without borders using Diadoc – this means lightning-fast delivery of documents abroad in just one second, 100% guaranteed return of original documents with signatures, and a significant reduction in document management costs.
In the system, you can automatically reconcile information. Receive ready-made reconciliation statements and discrepancy reports in just 30 seconds. Our Mutual Settlements module performs the work for you, available in the full version or as an integrated solution for 1C. There is no need to spend time preparing documentation: it is generated completely automatically.
The company’s executive can independently assign responsible employees who will receive a password and access rights to the company’s service. This can be done free of charge and in unlimited numbers. Authorized employees have all rights except for signing the documentation. In Diadoc, your company can add an unlimited number of users at no additional cost.
In the system, it is possible to create a hierarchy of all departments and distribute employees accordingly. This allows the company’s executive to organize the flow of incoming documents by directing them to the appropriate department right away, as well as to define access permissions for each employee so that they can perform only the operations authorized for them.
Comfortable exchange of HR documents between managers and employees within the HREM module. In accordance with the Labor Code, every company can use electronic HR files instead of paper documents. An HR specialist creates a file in their usual accounting system, sends it to the employee, and can track the signing status online in real time.
Counterparties who have long been using Diadoc can be invited to cooperate through the service. As soon as the company gives consent, it will appear in your list of active counterparties. Using the Diadoc module for 1C, counterparties already connected to Diadoc will be immediately marked in your accounting system. Send them a cooperation request via EDI. Once the company agrees, it will be displayed in your list of active counterparties.
We understand how crucial stable and fast document flow is for business operations, as well as the prompt resolution of issues faced by our clients. That is why we are available around the clock. Our specialists guarantee you 24/7 technical support. We set a high level of service and formalize this commitment in a bilateral agreement signed by both parties.
All documentation is transmitted in encrypted form, eliminating any risk of interception or data tampering. The quality of protection is certified and verified. Company employees with administrator rights can also enable two-factor authentication. To access the system, a user must enter a code sent via SMS to their email or phone.
The transmission protocol records every stage of the file’s lifecycle: when and by whom it was approved, signed, sent, and received. This feature allows managers to analyze each employee’s work on the document. Moreover, if a counterparty claims that they did not receive the document, the protocol serves as irrefutable evidence to disprove their statement.
A company manager can independently assign responsible persons who will receive a password and access rights to the company’s service. This can be done free of charge and without any limitation on the number of assigned users. Authorized persons receive all rights except the right to sign documents. Your company can have any number of users in the service without additional fees.
EDI can be performed from any accounting system. For example, Diadoc offers a ready-made module for 1C. For other accounting systems, our service can be integrated via API, a connector, or using Kontur.ERP for SAP.
Now you can view, approve, or sign documents remotely from any mobile device. With our application, you can quickly process acts, invoices, universal transfer documents (UTD), and other documents using the free app available for iOS and Android devices.
Our manager will contact you, help you select a document package, and explain integration options.
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